Senior Director of Finance

Job Title: Senior Director of Finance 

Department: Administration  

Reports To: Executive Director  

Status: Full-Time  

Location: Los Angeles, CA Hybrid Eligible 

Salary: $150,000 – $175,000 

The position of Senior Director of Finance will play a pivotal role in the growth and  development of GLAVREF whose mission is “Building Partnerships to Advance  Research and Education for the Health of Our Nation’s Veterans”. The Senior Director  of Finance will enhance GLAVREF’s strategic capacity for administering research and  education by strengthening a responsive, service-focused administrative office that  ensures funds and expended appropriately and effectively, in accordance with  institutional policies, federal regulations and generally accepted accounting  principles (GAAP).  

Reporting to the Executive Director, the administrative staff includes a Director of  Research and Education, Human Resources Manager, Accountant and Procurement  Manager, Accountant, Billing Associate, and Executive Assistant in addition to eighty  (80) research professionals included on its payroll. The program and administrative  budget for the 2023 fiscal year was approximately $7,000,000.  

Essential Duties and Responsibilities  

• Develop and monitor GLAVREF’s annual budget 
• Oversee the management of all GLAVREF finances, expenditures, and  investments 
• Ensure accurate financial records; prepare statements and reports for internal  and external audiences, including the GLAVREF Board and other external  stakeholders
  •  Serve as key financial liaison to the GLAVREF Board of Directors,  presenting quarterly profit and loss (P&L) reports, trends in financial  status and identification of financial risks 
• As needed, serve as a responsible participant in the review and execution of the  financial terms of grants and negotiation of contracts and subawards  • Advise on post-award budgets and commitment activities; approve  expenditures and oversee compliance related to funds and revenue  • Oversee communication with research and education community supporting  project status; create forecasting models and decision aids 
• Interpret complex governmental policies, including Federal Acquisition  Regulations (FAR), Cost Accounting Standards, and sponsor guidelines
• Assess GLAVREF’s current financial transactions and workflow with particular  attention to prime federal awards and subawards
  • Oversee and guide implementation and use of software to ensure best  accounting practices 
• Monitor general ledger, identifying and resolving any discrepancy with  financial journals and cost transfers  
• Conduct audits to assess effectiveness of controls and accuracy of financial  records 
• Lead the GLAVREF financial team and Board Finance and Audit Committees in  preparation for annual audit 
• Develop positive and collegial relationships with investigators, their team, and  institutional stakeholders across the VA and all GLAVREF sites to ensure open  communication and timely response to inquiries 
• Participate in Nonprofit Program Office (NPPO) and National Association of  Veterans Research and Education (NAVREF) trainings and activities, as relevant  • Mentor accounting staff to make improvements as it relates to reporting,  invoicing, ordering, and managing revenue; assists with financial inquiries from  varied institutional stakeholders 
• Oversee, negotiate, and administer GLAVREF’s organization business insurance, 403B program retirement program, and other annual certifications  related to the State of CA or Federal IRS requirements 
• Supervisory responsibilities include supervising the finance team, approving  timesheets, and conducting annual reviews  

Qualifications 

• A bachelor’s degree in accounting, business, or financial management of a  healthcare-related institution or a related field is required 
• Master’s degree in business administration of non-profit management strongly  preferred.  
• Eight (8) or more years’ experience in research finance administration,  including financial modeling, budget preparation, compliance, and  management related to complex grants and contracts.  
• Experience associated with US Department of Veterans Affairs relationship • Experience in strategic planning and process improvement  
• Demonstrated ability to oversee and cultivate productive teams  • Excellent analytical and program-solving skills  
• Commitment to GLAVREF’s mission of partnering with VA Research and  Education communities
  • A hybrid position will be considered. An exempt position works full time, and a variable work schedule will be considered

Benefits 

A competitive benefits package including medical, vision, dental insurance,  retirement savings plan, and paid leave is available.  

Language Skills  

Superior command of writing, proofreading, and communicating in the English  language.  

Mathematical Skills  

Ability to calculate figures and amounts such as discounts, interest, proportions,  percentages, area, etc. Ability to apply concepts of business mathematics and  statistical analysis.  

Reasoning Ability 

Ability to deal with problems involving multiple variables in non-standard situations.  Physical Demands 

An employee must meet the physical demands described here to perform the  essential functions of this job successfully. Reasonable accommodations may be  made to enable individuals with disabilities to perform essential functions.  

While performing the duties of this job, the employee is frequently required to sit, use  hands, and talk or hear. The employee is occasionally required to stand and walk. The  employee must occasionally lift and move up to 10 pounds. Specific vision abilities  required by this job include close vision, color vision, and the ability to adjust focus.  

Work Environment 

The work environment characteristics described here represent those an employee  encounters while performing the essential functions of this job. Reasonable  accommodations may be made to enable individuals with disabilities to perform  essential functions.  

While performing the duties of this job, the employee is occasionally exposed to  moving mechanical parts, such as the case of using a paper shredder, copier, or other  standard office equipment that contains said portions. The noise level in the work  environment is usually moderate.  

Conditions of Employment: 

• Authorized to work in the USA

GLAVREF is an Equal Opportunity/Affirmative Action employer. All qualified  applicants will receive consideration for employment without regard to race, color,  religion, sex, sexual orientation, gender identity, national origin, disability, or protected  Veteran status. 

About GLAVREF 

Our Veterans have given a selfless gift through their service to our country, and they  deserve the best health opportunities available. For more than 90 years, the  Department of Veterans Affairs (VA) Veterans Health Administration (VHA) has  managed or sponsored research and education programs that have led to healthcare  breakthroughs and improved the lives of Veterans and the public. The Greater Los  Angeles Veterans Research and Education Foundation (GLAVREF) is an independent,  non-profit 501(c)(3) designed to support those efforts with one mission in mind:  Building partnerships to advance research and education for the health of our  Nation’s Veterans. 

GLAVREF administers VA-approved research and education (primarily in the areas of  industry-supported clinical trials and federal grants), and we are looking for a qualified  candidate to join us as a Human Resources Generalist. 

Our main office is located on the West Los Angeles Veterans Healthcare campus, and  this is a full-time salaried position with generous benefits, including medical, dental,  vision, vacation, sick leave, and a 403(b) plan. GLAVREF does not sponsor visas.  

Please send your application to info@glavref.org. Resumes must be in PDF format  with your name as the title of the PDF.